Privacy Policy

Last updated: 28 October 2026

Who we are

IPSC Calendar (ipsc-calendar.com) is an aggregator of practical-shooting matches. Data controller: the site operator, reachable at the contact form.

What we collect and why

• E‑mail subscriptions — your e‑mail address and alert preferences (countries or a town and a distance, disciplines, levels, alert types). A town you choose for a distance is stored as a point rounded to about 100 m with its name — never an address — and is used only to decide which matches are near enough to e‑mail you; it is erased the moment you unsubscribe (and with everything else if you ask us to delete your data). Legal basis: consent (GDPR Art. 6(1)(a)), collected with double opt-in. We record the consent text and timestamp. Used solely to send the alerts you selected — at most one e‑mail a day, with everything new gathered in it.
• Match submissions — organizer contact details you provide with a listing. Used to review and communicate about the listing.
• Contact messages — name, e‑mail and message content, kept for correspondence.
• Technical logs — standard web-server logs (IP address, user agent) kept short-term for security and abuse prevention (legitimate interest). Rate-limiting stores a salted hash of your IP, not the IP itself.
• Your country, guessed from your IP address — so the match and range lists open on the country you are probably in instead of the whole world. The guess is made on our own server, against a country header from our host and a locally stored copy of the free IP2Location LITE database; your address is not sent anywhere and is not stored for this. Legal basis: legitimate interest in showing a useful first page. Every page that does it says so, and one click shows all countries.
• Your town, guessed from your IP address — where the same database knows the town your connection is in, the home page offers a link such as "150 km near Ljubljana" that opens the match list around that point, and the list names it. The guess is made on our own server and your address is not sent anywhere or stored for this. The point (rounded to about 100 m) is written into that link, so — like the coordinates below — it appears in our web-server logs when you follow it, and if you then use the "Calendar feed" link on the page it opens, it travels to whichever calendar service you subscribe with. It is only a guess from a network address (a VPN or a mobile network can place you in another town), so the page says where it starts from and lets you choose another place. Crawlers are never shown it. Legal basis: legitimate interest in showing a useful first page.
• Your town, guessed from your IP address, on the sign-up form — where the same database knows the town your connection is in, the form offers it as the starting point for "matches within 500 km of …" and shows it by name. The guess is made on our own server; your address is not sent anywhere or stored for this, and nothing is stored unless you submit the form with that choice. It is only a guess (a VPN or a mobile network can place you in another town): you choose another town from the list or countries instead. Crawlers are never shown it. Legal basis: legitimate interest in a useful first choice; consent for what you then subscribe to.
• Coordinates you volunteer — if you press "Near me", your browser asks you for permission and we put the position in the page URL (rounded to about 100 m) to filter by distance. We never store it. Because it is in the URL it does appear in our web-server logs, and if you then use the "Calendar feed" link on that page the coordinates travel to whichever calendar service you subscribe with. Nothing is read from your browser unless you press the button and allow it.

Cookies

• Session cookie — forms and security; for administrators, a login session. Strictly necessary.
• Country preference (geo_country) — set only when you pick a country yourself or press "Show all countries", so we do not guess again on your next visit. It holds a two-letter country code or the word ALL and nothing else, lasts a year, and is not readable by scripts. Delete it in your browser at any time.

What we don't do

• No advertising trackers, no analytics cookies, no sale or sharing of your data with third parties for marketing.
• No profiling and no cross-site tracking. The country and town guesses above are used to sort and filter the lists on the page you are looking at, and for nothing else.

Processors

Alert e‑mails are delivered via Brevo (Sendinblue GmbH, EU) acting as our processor. Map tiles are loaded from OpenStreetMap servers when you open a map view; your browser sends them your IP address as with any embedded resource.

Retention

Subscriber data is kept until you unsubscribe (plus a short suppression record so we don't e‑mail you again). Submissions and contact messages are kept as long as needed for the listing or correspondence.

Your rights

You can access, correct, export or delete your data at any time: every e‑mail contains a preferences link and a one-click unsubscribe. For anything else — or complaints — contact us; you also have the right to complain to your data-protection authority (in Slovenia: Informacijski pooblaščenec).